Clocking in and out

BidCraft tracks three nested kinds of time:

• Your day — from the moment you're on the clock to the moment you're off it. This is the number that goes on your timesheet.
• Time on a project — the stretch of your day you spent on a particular site.
• Time on a task — the specific thing you were doing within that project.

Each one sits inside the one above it. Every clock-in and clock-out is one tap. This works the same for everybody — owners, admins, sales and crew all clock a day.

Start your day

Open Tasks. At the top of My Day you'll see Start my day. Tap it and your day clock starts running — you'll see a live timer and the time you started. Crew get the same button on their home screen, top right, without opening anything.

There's also a Start your day · Clock in control at the top of the dashboard (on a phone it's the first button in the quick-action strip). Tap it, pick the job you're heading to (or "No project"), and the control itself becomes your running timer — with a pause for breaks and a stop to end your day, each asking you to confirm so a stray tap can't end your day by accident. It's the same clock underneath: your hours land on the same timesheet either way. If your shop has the Guild switched on, starting your day for the first time each day also earns 10 XP, and it shows as a ticked habit on the dashboard's Guild card.

You don't have to remember to do this first. Clocking into a project or a task starts your day for you if it isn't already running.

Clock into a project

Two ways in. From the project itself, Clock in sits in the header next to the job name from the moment the job is under contract — that's the fastest route when you're already standing in the project.

Or from the list: under the day clock, My Day lists every project with open work you could be on today. Crew find the same list in Where you're working on their home screen — and if nobody's assigned you tasks on a job yet, tap Jump on to put yourself on it.

Either way it's the same clock: if you're already on another site, the project header's button reads Move clock here and switches you over in one tap.

Tap Clock in. A On this project row appears in the clock card showing which site you're on and how long you've been there — tap the site chip any time to jump to that project. Your task list narrows to that job so you're not scrolling past three other sites; Show everything widens it back out.

Work on tasks

For each task, tap Start. A timer starts and a second chip appears on the day-clock strip showing what you're on. When you stop for now, tap End; when you're finished with it, tap Done.

Done asks you to confirm, then offers a photo of the finished work (recommended — it's useful for the office and for future jobs). End leaves the task in progress; clock back in later and each session is recorded separately.

Leaving a site

Tap the Clock out of project button on the On this project row — crew have it on the Where you're working card. If you're still clocked into a task, the app confirms before closing both.

That row — and that button — are there for as long as a project clock is running, whether or not your day clock is going. You can always get off a site.

Your day keeps running. That's on purpose — the drive to the next job, the supply-house run, the dump trip and the hour in the shop are all real work hours, and they'd vanish if leaving a site ended your day.

Taking a break

Going to lunch? Tap Take a break, next to End day. Your clock stops right there — no confirmation, no ceremony, because you're already halfway to the truck.

When you're back, the card reads On break with how long you've been on the clock so far today, and two ways forward: Back to work starts your clock again, or, if you were on a site when you stepped away, Back on [that job] puts you back on the clock and back on that project in one tap.

Your break isn't paid time and it isn't lost time — it's simply not on the clock. A day with a lunch break in it is two stretches of work, and your timesheet adds them together. Clock in at 8, break at 12, back at 12:30, done at 4:30 and your day reads 8 hours, not 8.5.

Take as many as you like. Nothing caps them and nothing counts them.

[!note] The On break card is remembered on the device you took the break on. Break on your phone and then open BidCraft on a laptop and the laptop just offers Start my day — tapping it picks the clock right back up. Your hours are the same either way.

End your day

When you're actually done, tap End day. If anything is still running underneath it — a project, a task — the app confirms first, then closes everything in one go.

End day is for the end of the day. If you're coming back in half an hour, take a break instead — it keeps the two stretches on the same day where they belong.

Where the in-between time goes

Your day total is the hours you were on the clock. Project and task time are the breakdown inside that total, not extra hours on top of it.

Any part of the day that wasn't on a project shows on My time as a grey slice, "on the clock, not on a job" — drive, shop, dump, waiting on a delivery. It still counts as hours worked, and it isn't a mistake. If that number looks bigger than it should, it usually means you forgot to clock into a project when you got to the site.

Forgot to clock in?

If you finished a task without clocking in, that's fine — the Mark done path will ask Actual hours? like before. Enter the time, and it's saved as a manual entry. Manual entries show up in the task's time entries list with a manual tag.

For a whole day that never got clocked, add the hours to that day instead: look for + Add hours on the job's Schedule section, at the top of My time or on any day there, or on a task. See Logging hours after the fact.

Forgot to end your day?

Happens to everyone. BidCraft closes the day for you rather than letting it bleed into tomorrow, and it closes it at your last clock-out that day — so if you finished on the job at 3:30 and drove home, your day ends at 3:30, not at midnight.

If you were on the clock that day but never clocked into a project or a task, there's nothing to point at, so it closes at the end of that day instead.

Either way you start fresh the next morning. If the hours it landed on still aren't right, say so in the note when you submit that week — your supervisor can send the week back so it gets sorted before payroll.

Edit or fix an entry

Open a task → scroll to Time entries. Each session shows who worked, when, and the duration. Tap Edit to change the start/end times or Delete to remove a stray entry. You can edit your own entries; owners and admins can edit anyone's.

The same rows appear on the job (Schedule → Hours on this job) and on each day of My time (tap the day's bar), so you can fix a session wherever you happen to be. The day on My time also lets you adjust the day clock itself.

Your week on My time

Every clock-in feeds My time. Open Time & Team from the sidebar (sales and crew see it as Time; crew also have it in the bottom bar, or tap the This week tile on your home screen). The same Start your day · Clock in control sits at the top of that page. You'll see your week as bars by job, and each job's hours against the days you bid it. Crew submit the week for approval when it's over; nobody else submits. See Your time, and submitting your week.

Why this matters

Real session times feed three things:

1. Calibration — BidCraft learns how long the work actually takes vs. what you estimated, and over time helps tune your service templates.
2. Payroll — your day hours are the clean source of truth for paying your crew, and the project breakdown inside them tells you which jobs ate the week.
3. Approvals — your supervisor approves weeks in bulk before payroll, so a clean clock-in habit saves everyone time at week's end.